Get started with
Microsoft OneDrive
Real-time collaboration
Co-author documents and
presentations live
Connecting files to conversations
Collaborate seamlessly by sharing
files in Teams
PDF annotation
Make notes or leave feedback to
share with colleagues
Files On-Demand
Access all your files without having
to download them
Known Folder Move
Move your content with a single
click and gain anywhere access
Auditing and reporting
Track user and admin activities to
mitigate risks and fulfill compliance
Secure external sharing
Send files safely and ensure total
access for recipients
Data loss prevention
Identify, monitor, and automatically
protect sensitive information
1. Access files anywhere with ease
Store and access your files from any device via a web browser, mobile app, PC, or Mac with robust sync options. This includes
your personal files and files shared with you in Microsoft 365 from Microsoft Teams and SharePoint. Using the intelligence of
Microsoft Graph, you can easily return to your recent files, files that have been shared with you, or recommended files based
on your working relationships with others. These personalized recommendations can help you discover content you might not
have been aware of—that’s a feature unique to OneDrive and Microsoft 365.
2. Share your work to maximize collaboration
Share files inside and outside your organization across web, desktop, mobile, and directly in the Office apps. You can even
securely share files with people who don’t have a Microsoft account using email verification to prove their identity. Modernize
the way you send files via Outlook with modern attachments that include links to files rather than static copies. To maximize
collaboration, try the coauthor feature using Office Online, mobile apps, and desktop Office clients for Windows and Mac.
3. Stay connected with the mobile app
Create, view, edit, and share files on the go with the OneDrive mobile app. Easily capture whiteboards, scan documents for safe
keeping, and annotate PDFs with the app’s built-in features. You can access your content on your iOS or Android device from
virtually anywhere.
4. Protect your documents and data
Migrate your files to OneDrive with the push of a button with Known Folder Move. Protect your company data with advanced
encryption, compliance, and other enterprise-grade security features. If you lose your device or are subject to a cyberattack,
OneDrive has your back, allowing you to recover your files and minimize any loss of work.
Get more from OneDrive
Find additional guidance, tutorials, and tips at support.office.com/en-us/onedrive
Four ways OneDrive improves
the way you work
Top features
Highlight features
Mark up your designs from any location and any device
Take your designs with you, no matter where you are. OneDrive delivers anywhere access, so whether you’re in the field,
in the office, or with the manufacturer, you can review plans and make changes. Because OneDrive is synched to the
cloud, your specs, calculations, and timelines are accessible from all your devices (iOS, Android, Windows, and Mac).
Free up time for innovation with collaboration made easy
Cut down on the back and forth, and free up time for design, with simple collaboration. OneDrive is compatible with
more than 320 file formats, so your team can seamlessly review and edit all kinds of documents—from AutoCAD
drawings to 3D designs to DICOM images. And gathering comments and input from external stakeholders like
manufacturers and clients is easy with the collaborative features and secure sharing capabilities of OneDrive.
Move R&D forward with a robust OneDrive mobile app
Even when you’re on the go, stay connected to the data you need with the OneDrive mobile app. Review designs
when you’re talking with a vendor or pull up a shared document when you’re meeting with a client. You can even
use the OneDrive mobile app to quickly capture, tag, and make notes on photos in the field or at the office.
Keep product ideas and specs proprietary
With the enterprise-grade security of OneDrive, you can rest assured that your documents meet data privacy
requirements. And keep your organization’s plans confidential with a two-step authentication for additional security.
Safeguard next year’s product launch with tools like multi-factor authentication, rights management, sensitivity labels
and data loss prevention controls.
Engineering
Files On-Demand
Store and access large files while
saving disk space
Upload large files
Upload file sizes up to 100GB*
Differential sync
Sync only the parts of the file that
changed
File previewer
View AutoCAD, 3D, Adobe Illustrator
files and more in full fidelity
From marking up designs to checking in with the field, here’s how OneDrive can help
Collaborate on financial documents and provide actionable insights
Work together in the same document simultaneously and eliminate the need to wait for sequential updates thanks to
Office integration. Send a sharing link, rather than a static attachment, to ensure your stakeholders always have the
latest version and the most recent financials ready to go. With Version history you can avoid making multiple versions
of your analysis due to accidental changes and keep your reports current by updating the same file in OneDrive, so your
downstream reports refresh automatically.
Oversee budget planning anywhere
Don’t let anything slow your fiscal planning. Use OneDrive to easily sync and store all your information related to
budgeting, reporting, forecasting, and analytics, then access your documents even when you’re not connected. Any
changes you make will be synced once you’re online. Need more information on performance data? Simply create
special links in OneDrive and request files from the team.
Secure your reports inside and outside your organization
Know your files are protected. With OneDrive, you’re able to securely share files internally or externally by easily
modifying, viewing, and editing permissions for recipients. You can safeguard confidential and sensitive financial data
by creating custom passwords, setting expirations date, and even blocking downloads.
Keep contracts moving even when you’re on the go
Did a contract come through while you were out of office? No problem. With the OneDrive mobile app you can review,
edit, and approve contracts and invoices as you receive them. And for hard-copy items, you can easily scan things like
receipts and expense reports through the app, then seamlessly share with your team.
Finance
Version history
Find and restore all your
previous files
Request files
Generate unique links to
collect files from anyone
Full encryption
Secure your files both
in transit and at rest
Information barriers
Set policies to prevent or allow
communications between teams
From sharing financial documents to improving workflow processes, here’s how
OneDrive can help
Highlight features
Encourage career growth while keeping personal information secure
You’re constantly engaging external audiences—from universities to recruiting firms. With OneDrive you can safely and
confidently share resumes, company information, and job descriptions, reducing the risk of a data breach. Internally,
you can encourage employees to build out long-term career plans based on HR guidance. They can store and share
their professional goals with mentors, coaches, and managers securely with built-in tools like multi-factor authentication
and rights management.
Elevate employee onboarding with company-wide input
Impactful onboarding modules draw from the work of your peers and existing knowledge within your organization.
Use the Discover view to easily access content that’s most relevant to you. With OneDrive you can engage colleagues
across departments using Office integrations to simultaneously edit documents from anywhere, across web, desktop,
and mobile clients. Capture comments and edits, tag someone with @mentions, and track changes while you work.
Make the most of recruiting events with the OneDrive mobile app
Job fairs can be a major boon for finding new talent. With the OneDrive mobile app you’re ready to capture and share
information from new recruits. It’s easy to scan resumes and business cards within the OneDrive app, then seamlessly
follow up with after the event and even gather resumes from promising candidates by generating a request files link.
Streamline personnel planning and reporting from wherever you work
Analyze key metrics like headcount, turnover, workforce diversity, HR cost/employee, and recruiting while you’re on
the go or even offline. You can access all your content from virtually anywhere across multiple platforms (iOS, Android,
Windows, and Mac). Rest assured your data is ready when you need it, no matter which device you’re on.
Human resources
File sharing
Share and collaborate on Teams or any
Office 365 desktop and mobile app
Conversations
Use the file card to see your conversation
history and jump back into the thread
PDF annotation
Mark up or highlight important files
directly from the mobile app
@mentions
Tag collaborators in documents to drive
action
From recruiting new talent to improving the way organizations develop and
retain employees, here’s how OneDrive can help
@
Highlight features
Take care of those contracts from wherever you work
OneDrive delivers the freedom to work wherever, whenever, from any device (iOS, Android, Windows, and Mac). Go
ahead and mark up that contract—even when you’re offline. Your changes will be automatically uploaded the next
time you connect. How about streamlining the contracting process? Through OneDrive you’ve got the power of AI on
your side to help reuse existing content to more quickly create new documents.
Align your team with outside counsel via seamless collaboration
Easily pull together input from within your department and outside counsel to make sure contracts, IP filings, and
claims forms meet the needs of all parties. Enable each person to review, edit, and share documents in real time, then
easily find them for a final seal of approval. No matter what project you’re working on, OneDrive supports over 320
different file types, so you can find and share what you need.
Capture new documents with the OneDrive mobile app
Even when you’re away from the office, the OneDrive mobile app makes sure you can access corporate documents
from your phone. Whether you’re collecting documents from customers, team members, or vendors, use the scanning
function in the app to capture new information, seamlessly mark it up, and share it with your team.
Share information securely to protect proprietary information
The last thing you want is a data breach that exposes your organization’s sensitive information. With OneDrive, all your
proposals, contracts, and deals are protected with industry-leading compliance. Even when you send documents to
external stakeholders, your organization can set information protection policies like encryption and sensitivity labels.
Legal
Expiring external access
Send secure links with a time-
limited verification code
Request files
Create specialized links to request
more information
Mobile markup
Mark up files on the go with an
embedded tool
Data loss prevention
Identify, monitor, and automatically
protect sensitive information
From redlining contracts to collaborating with outside counsel, here’s how
OneDrive can help
Highlight features
Compile research in one accessible place
Build a best-in-class strategy by learning about new market and industry trends, product updates, and audience
segments with all your insights stored in one place, accessible anywhere. With OneDrive you can use intelligent search
to easily leverage information that’s already documented in your organization. No matter where you are, you’ll stay in
sync with your documents so you can keep strategizing even when you’re offline.
Build campaigns with cross-team collaboration
It takes a village to put a campaign in motion. OneDrive makes it easy for all your stakeholders—both inside and
outside your organization—to collaborate and weigh in. Ensure your shared files are easy to find by simply adding them
to your OneDrive. With Office integration, @mentions, real-time coauthoring, and version control capabilities, you can
track collaborators’ activities and develop great ideas as a team while saving time and money on key initiatives.
Stay connected when it counts
Whether you’re at a conference venue, or a on your way to a meeting, staying connected is critical. Keep your files in
your pocket with the OneDrive mobile app where you can create, review, edit and share from your phone. Scan market
research or print articles from within the app, then mark them up with your own notes and save them directly
to OneDrive or share them with your peers.
Keep sales, research, and campaign data safe
A successful marketing strategy leverages lots of business-critical information. Make sure your proprietary documents
are stored and shared safely with OneDrive. Robust security features protect your market research, sales reports,
campaign data, and marketing ROI. Plus, OneDrive’s ability to restore data ensures you never have to worry about
losing work due to accidental deletion. And when you need to engage creative agencies and vendors, share documents
using OneDrive’s secure external sharing capabilities that allow you to adjust, view, and edit permissions.
Marketing
Add to OneDrive
Add shared files to your OneDrive
and find what you need faster
@mentions
Direct attention to specific items
to inspire action
OCR scanner
Capture inspiring words on your
phone to save for later
Expiring access
Ensure access to your most critical
files doesn’t last forever
From researching market trends to executing campaigns, here’s how
OneDrive can help
@
Highlight features
Sales
Mobile scanner
Capture and store the information
you and your team need
Secure sharing
Choose who can access the
shared content
Realtime collaboration
Work together across any device
using Word, Excel, or PowerPoint
File sync
Edit files offline and automatically
sync any changes
From developing new leads to closing deals, here’s how OneDrive can help
Stay connected when you’re offsite and meeting potential customers
When you’re on the go—at tradeshows, marketing events, customer roundtables, or even between meetings—always
have the documents you need with the OneDrive mobile app. Don’t lose contact information from new prospects! Just
scan their business cards through the app. Keeping track of expenses is easy too. In just a few clicks, you can scan,
save, and send your receipts.
Protect trade secrets and sales tactics
With OneDrive you can keep confidential sales goals and metrics front, center, and secure. Protect sensitive
corporate and customer data with policies like sensitivity labels, information protection, remote wipe, and data loss
prevention controls. Securing the way you share documents with external clients, partners, and vendors, helps reduce
the risk of a data breach.
Build a captivating pitch through team-wide collaboration
Collaborate with fellow sales representatives and other stakeholders to put together a lead generation campaign.
Assign different sections to subject matter experts, then let your coworkers review with comments and tracked
changes. Using the Discover view you can easily find relevant content related to your team to build compelling
proposals for prospective clients. Version control makes sure you have the most recent information at your fingertips.
Optimize sales performance from anywhere
Easily access and analyze your customer purchase trends and reports, even when you’re offline. Sync your content and
know that any edits you make offline are automatically uploaded the next time you connect. Retrieve your content
from virtually anywhere, and across multiple platforms (iOS, Android, Windows, and Mac).
Highlight features
Take the next step
Check out OneDrive training videos and resources in the OneDrive Help Center.
support.office.com/onedrive
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